Room Bookings
From venue setup to occupancy reporting — everything you need to manage rooms, take bookings, set flexible pricing, and understand how your spaces are used.
Book a demoConfigure
AI-powered venue setup
Book
3-step booking wizard
Report
Occupancy & revenue
Upload a document and Pippin extracts your rooms, capacities, pricing, and opening hours. No manual data entry.
Upload a venue document
PDF, Excel, or Word. Pippin will extract rooms, capacities, pricing, and opening hours automatically.
Upload any document
PDF, Excel, or Word. Pippin reads the document and extracts everything — room names, capacities, hourly rates, opening hours, and equipment.
Chat with Pippin
Use the AI chat sidebar to conversationally create or modify venues and rooms. Say “add a meeting room with 12 seats at £15 per hour” and it's done.
Full venue configuration
Addresses, opening hours per day, accessibility flags, cover images, and room blocking rules for spaces that share a wall.
Select your rooms, fill in the details, and check out. Clash detection, pricing, and discounts handled automatically.
Date
Time
Select Rooms
Date, time, and room selection
Pick dates, choose times in 5-minute intervals, and select multiple rooms. Clashes are flagged in real time before you can proceed.
Member search and booking form
Search for the booker, then fill in the venue's booking form and any per-room additional questions. Booker profile triggers conditional pricing.
Dynamic price breakdown
See the cost per date, per room, and per equipment item. Discounts and fees are calculated dynamically as you build the booking.
Three pricing models, unlimited conditions. Set it once and the right price is applied every time.
£25/hr for Main Hall
The most common model. Price scales with how long the room is booked for.
£150 for a full day
One price regardless of duration. Ideal for all-day hires or event packages.
£3/person for IT Suite
Price based on attendee count. Great for training rooms and workshop spaces.
Different rates based on who's booking, when, and for how long.
Bookings, revenue, hours, and occupancy — broken down by room, day, time, booker, or equipment. Export to CSV any time.
247
Bookings
£12,750
Revenue
892
Hours
69%
Occupancy
Occupancy by Room
Busiest Day
Thursday
94% average occupancy
Busiest Time
10am–12pm
89% average occupancy
Occupancy at a glance
See which rooms are heavily used and which are underperforming. Spot patterns by day of week and time of day.
Revenue tracking
Total revenue, revenue per room, and revenue per booker. Group by date range, venue, or equipment to find your top earners.
Funder and network reporting
Generate reports across multiple organisations in your network. Configurable CSV exports with demographics columns for funder submissions.
From AI-powered setup to CSV exports — every part of room booking, handled.
Upload a PDF, Excel, or Word document and Pippin extracts rooms, capacities, pricing, and opening hours automatically.
Book multiple rooms in a single transaction. Perfect for events that need a main hall, kitchen, and breakout space.
Set up daily, weekly, or monthly repeats. Manage each date independently — approve, deny, cancel, or reschedule.
Real-time conflict checking across rooms and linked spaces. Blocked rooms that share a wall are flagged instantly.
Different rates for time of day, day of week, duration, or booker profile. Community group discounts applied automatically.
Attach AV kit, catering, furniture, or caretaker fees to rooms. Priced separately and added to the booking total.
Set venue-wide and per-room questions. Capture purpose, attendee count, layout preferences, and any other details you need.
Per-venue email templates for confirmation, denial, and cancellation. Customise the message for each venue.
Export bookings with configurable columns including demographics. Funder and network-level reporting across organisations.
Any organisation that manages rooms and takes bookings.
Manage halls, meeting rooms, kitchens, and outdoor spaces. Handle regular hirers, one-off events, and community group discounts.
Hot desks, meeting rooms, and event spaces with per-hour and membership-based pricing. Real-time availability at a glance.
Churches, mosques, temples, and synagogues hiring out halls and rooms. Manage community use alongside worship schedules.
Simple booking for a single venue. Perfect for parish councils and hall committees with straightforward pricing.
Pitches, courts, and changing rooms with time-slot bookings. Peak and off-peak pricing built in.
Studios, galleries, rehearsal spaces, and performance halls. Equipment add-ons for lighting, sound, and staging.
Multi-site venue management across a local authority. Network-level reporting for councillors and funders.
Activity rooms, sports halls, and music studios. Track which groups are using which spaces and when.
Classrooms, IT suites, and seminar rooms. Per-person pricing and equipment add-ons for projectors and whiteboards.
All booking and personal data handled in line with UK GDPR. Data retention policies and consent management built in.
All AI processing for document extraction and Pippin chat happens entirely within EU infrastructure.
Booking forms support any language. Accessible to all community members regardless of their first language.
Secure online payments via Stripe. Card payments, invoicing, and manual payment recording all supported.
See room bookings in action. Book a 30-minute demo and we'll walk you through it.
Book a demo